Administration
Backup & restore
Nightly full backups, archives on every payroll close, verification by actual restore, and a quarterly drill to prove it works.
Last backup
Yesterday 23:00
verified, 3.8 GB
Next backup
Today 23:00
automatic, full
Backups retained
94
90 days plus archives
Archive copies
38
7-year retention
Restore tested
12-07-2026
quarterly drill, passed
Off-site copy
Enabled
encrypted, nightly
Last 7 of 94
Backup history
| When | Trigger | Contents | Size | Duration | Verification | Retention | |
|---|---|---|---|---|---|---|---|
| 18-08-2026 23:00 | Automatic | Full database + attachments | 3.8 GB | 4 m 12 s | Verified | 90 days | Details |
| 17-08-2026 23:00 | Automatic | Full database + attachments | 3.8 GB | 4 m 08 s | Verified | 90 days | Details |
| 16-08-2026 23:00 | Automatic | Full database + attachments | 3.7 GB | 4 m 02 s | Verified | 90 days | Details |
| 05-08-2026 12:40 | Payroll period | Jul 2026 on locking | 3.6 GB | 3 m 58 s | Archived | 7 years | Details |
| 01-08-2026 01:00 | Monthly archive | Jul 2026 close | 3.6 GB | 4 m 20 s | Archived | 7 years | Details |
| 31-07-2026 16:22 | Manual | Before DA revision | 3.6 GB | 3 m 54 s | Verified | 90 days | Details |
| 15-07-2026 23:00 | Automatic | Full database + attachments | 3.5 GB | 3 m 49 s | Expired | — | Removed |
Administrator only
Schedule
Guarded
Restore
Restoring replaces live data.It requires the Super Administrator, a second sign-off from the Approving Authority, and a written reason. The current state is backed up first.
Because this holds Aadhaar, PAN, salary and bank data
Data security
Encryption at restdatabase and attachmentsOn
Encryption in transitTLS 1.3On
Aadhaar and PANmasked except for two rolesOn
Bank accountslast four digits in reportsOn
Export permissionrestricted by roleOn
Session timeout20 minutes idleOn
Device and address loggingon every sign-inOn
Two-factorrequired for approvers and administratorsOn
Capacity
Storage
Databaselive18.4 GB
Attachmentsorders, proofs, photographs24.6 GB
Backups on disk90-day window142 GB
Archives7-year retention268 GB
Free spaceon the backup volume180 GB
Quarterly
Restore drills
| Date | Scope | Time to restore | Result |
|---|---|---|---|
| 12-07-2026 | Whole database | 22 min | Passed |
| 10-04-2026 | Whole database | 24 min | Passed |
| 14-01-2026 | One period | 6 min | Passed |
| 11-10-2025 | Whole database | 26 min | Passed |